Senior Executive Assistant

job location: Warsaw, Prosta 36

Role Overview:

The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.

Responsibilities:

• Directly supports three managing directors and generally supports the Finance, Risk, Legal and Compliance teams with the possibility of supporting other teams when there are EA absences.

• A strong collaborator with the Citi Internal Audit Executive Assistant peer group.

• Manages day to day calendar(s) of senior management

• Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls

• May prepare and review materials and correspondence for meetings

• Assist with creation/modification of presentations, spreadsheets, and other various documents

• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel

• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system

• Orders supplies and process invoices through Procure to Pay system

• Process and follow-up on Virtual Requests

• Assists in ad-hoc reports special projects as needed

• Trains, coaches or guides other administrative staff when required

• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup

Skills & Qualifications:

• Previous office administration experience preferably within a large and complex financial services or similar organization

• Highly proficient in Microsoft Office

• Fluent in spoken and written English

• Consistently demonstrates clear and concise written and verbal communication skills

• Demonstrated ability to quickly gain command of new systems

• Self-motivated and detail oriented

Education:

• Bachelor's/University degree or equivalent experience

What we can offer:

By joining Citi Solutions Center Poland, you will not only be part of a business casual workplace with a hybrid working model (up to 2 days working at home per week), but also receive a competitive base salary (which is annually reviewed) and enjoy a whole host of additional benefits such as:

Private Medical Care Program

Life Insurance Program

Pension Plan contribution (PPE Program)

Employee Assistance Program

Paid Parental Leave Program (maternity and paternity leave)

Sport Card

Holidays Allowance

Sport and team recreation activities

Special offers and discounts for employees

Access to an array of learning and development resources

A discretional annual performance related bonus

A chance to make a difference with various affinity networks and charity initiatives

Sounds like Citi has everything you need? Then apply to discover the true extent of your capabilities.

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